Project Management Coordinator

Job Summary:

As Project Management Coordinator, you will assist and support the client services team by carrying out a number of administration/project management tasks where required.   You will be servicing the Company’s clients in German (where required) and English and in time you will be learning the design and artworking processes, in order to efficiently  assist in making sure projects and tasks are delivered on time.

The Company:

Tjarks and Tjarks has 30 years-experience of designing and producing brands that win at the retail shelf.  Our clients trust us time and again, over decades, to lead them through the changing dynamics of the shopper world and to design packaging that ensures their brands are picked first. We deliver our 360 design to artwork philosophy efficiently, faithfully and accurately, across the globe.  We create and produce as one seamless, joined up team of experts, all under one roof.

Overall Responsibility:

  • To assist a Senior Account/Project Manager, Client Services Director or Account Director in all duties as and where needed, for the companies clients.
  • To provide assistance within the Client Services department as required including but not limited to; organizing proofs, packshots, sample shootings, couriers, assisting with quotes, setting up jobs on Traffic (internal system), coordinating Account Managers mailboxes in absences.
  • To assist in ensuring projects are completed to the highest standard and to deadline.
  • To communicate with clients professionally, building client relationships to inspire trust and confidence in the Company.
  • Maintain excellent standards of spoken and written communication in German (where required) and English.
  • Under guidance of a senior team member, liaise with the Studio Manager, Design and Artwork departments, giving adequate notice for jobs to be scheduled for production.
  • Learn to analyse, understand, question and challenge German client briefings.
  • To assist in writing briefings for internal design, photoshoot and digital artwork projects.
  • To attend briefs to the design or artwork team on individual projects as required.
  • To assist in effectively managing the timing and execution of the internal design and artwork process as required.
  • Organise photoshoots, get quotations, book photographers and home economists, organise/source product samples, write photo briefings under guidance etc.
  • Proof-read all designs and artworks you are assisting with, whilst learning to ensure brand consistency across the product range.
  • Learn to ensure that projects comply with all current client design and artwork guidelines.
  • Keep full track of all live projects you are assisting on and be able to give a full account of the status of each project at any given time.
  • Work closely with the Account Managers to enable you to manage client expectations and make sure that all deadlines are met.
  • Assist with the preparation of invoicing with the Client Services Department as required to ensure all projects are invoiced promptly and within company timelines.

Job Skills and Qualifications:

  • To have at least one years’ strong administration experience.
  • To have project experience in the creative/branding industry is advantageous.
  • To be at A-Level standard in German (speaking and writing) if servicing German clients.
  • Advanced in Excel and managing spreadsheets is essential.
  • You will have experience in other MS Office packages (Outlook/Word).
  • You will be able to balance and own your own workload.
  • You will be flexible and able to co-ordinate multiple projects in a fast-paced environment.

Attributes:

  • Highly organised, deadline and results driven
  • Conscientious, reliable, good attendance and timekeeping standards
  • Excellent attention to detail and works with precision
  • Effective project manager, able to manage workload
  • Honest, trustworthy, and able to work unsupervised
  • Demonstrates initiative, is creative and contributes ideas
  • Pragmatic approach to problem solving without cutting corners
  • Friendly, approachable, respectful and a positive team player.
  • Flexible, adaptable, calm whilst working under pressure
  • Professional with excellent communication skills.
  • Proactive, takes ownership of daily tasks with a can-do attitude.
  • Must be able to work flexibly to meet the needs of the business.

 Job Description – the job description is written at a specific time and is subject to change as the demands of the business and role develop.  The role requires flexibility and adaptability and the employees of the company need to be aware that they may be asked to perform tasks and be given responsibilities not detailed on this job description.

 Equal Opportunities – as a company, we adhere to and promote equal employment opportunity for all, regardless of any characteristic as protected by law.

 Data Protection – any information we receive as part of an enquiry about opportunities with Tjarks and Tjarks Design Ltd including personal contact details, CV and email address will be kept and used for recruitment purposes for a period of at least one year.  You can view the Privacy Notice at https://tjarksandtjarks.com/en/job-applicant-privacy-notice/. Please contact us on careers@tjarksandtjarks.com if you wish us to delete any information you have given us and, subject to our rights and obligations under the GDPR, your information will be deleted upon request.

 Application – we welcome direct applications either in response to one of our advertised vacancies or on a speculative basis. Please email your CV and covering letter to careers@tjarksandtjarks.com. Due to the volume of applicants only successful applicants will be contacted.

 No search firms/agencies please.