Project Executive

Job Summary:

As the Project Executive you will work on high profile accounts which require excellent communication skills in both German and English.  You will administer a number of projects, whilst learning about the company’s processes and clients.  You will initially support senior members of the team with administration responsibilities, and in time will run your own projects as you develop your knowledge and experience.

 

The Company:

Tjarks and Tjarks has 30 years-experience of designing and producing brands that win at the retail shelf.  Our clients trust us time and again, over decades, to lead them through the changing dynamics of the shopper world and to design packaging that ensures their brands are picked first. We deliver our 360 design to artwork philosophy efficiently, faithfully and accurately, across the globe.  We create and produce as one seamless, joined up team of experts, all under one roof.

 

Overall Responsibility:

  • To support a Senior Account/Project Manager and in time manage and run your own projects from concept to delivery.
  • To own and manage the entire project from taking the initial brief from the client to obtaining approval to release the project to the client, working closely with the internal Design and Artwork teams to facilitate the production of packaging for our clients.
  • Responsible for ensuring projects are completed to the highest standard and to deadline.
  • To communicate with clients professionally, building client relationships to inspire trust and confidence in the Company.
  • Maintain excellent standards of spoken and written communication in German and English.
  • To effectively communicate client briefs to the Design and Artwork departments to ensure work is produced to client specification first time.
  • To liaise with the Studio Manager, Design and Artwork departments, giving adequate notice for jobs to be scheduled for production.
  • Analyse, understand, question and challenge client briefings.
  • Write briefings for internal design, photoshoot and digital artwork projects.
  • Brief the design or artwork team on individual projects.
  • Effectively manage the timing and execution of the internal design and artwork process.
  • Organise photoshoots, get quotations, book photographers and home economists, organise/source product samples, write photo briefings etc.
  • Proof read your designs.
  • Ensure that your projects comply with all current client design and artwork guidelines.
  • Keep full track of all your live projects and be able to give a full account of the status of each project at any given time.
  • Manage client expectations and make sure that all deadlines are met.
  • Responsible and accountable for complete budgets of all projects.
  • Accountable to ensure all projects are invoiced promptly and within company timelines.
  • To assist other members of the Client Services Department as required.

 

Job Skills and Qualifications:

  • To have at least 2 years’ strong administration experience
  • To have at least A Level/professional standard in speaking/writing German
  • To have project management experience in the creative/branding industry is advantageous
  • Advanced in Excel and managing spreadsheets is essential
  • You will have experience in other MS Office packages (Outlook/Word)
  • You will be able to balance and own your own workload
  • You will be flexible and able to co-ordinate multiple projects in a fast-paced environment

 

Attributes:

  • Conscientious, reliable, good attendance and timekeeping standards
  • Excellent attention to detail and works with precision
  • Effective project manager, able to manage workload
  • Honest, trustworthy, and able to work unsupervised
  • Demonstrates initiative, is creative and contributes ideas
  • Pragmatic approach to problem solving without cutting corners
  • Friendly, approachable, respectful and a positive team player
  • Flexible, adaptable, calm whilst working under pressure
  • Professional with excellent communication skills
  • Proactive, takes ownership of daily tasks with a can-do attitude
  • Must be able to work flexibly to meet the needs of the business

 

Job Description – the job description is written at a specific time and is subject to change as the demands of the business and role develop.  The role requires flexibility and adaptability and the employees of the company need to be aware that they may be asked to perform tasks and be given responsibilities not detailed on this job description.

 

Equal Opportunities – as a company, we adhere to and promote equal employment opportunity for all, regardless of any characteristic as protected by law.

 

Data Protection – any information we receive as part of an enquiry about opportunities with Tjarks and Tjarks Design Ltd including personal contact details, CV and email address will be kept and used for recruitment purposes for a period of at least one year.  You can view the Privacy Notice at https://tjarksandtjarks.com/en/job-applicant-privacy-notice/. Please contact us on careers@tjarksandtjarks.com if you wish us to delete any information you have given us and, subject to our rights and obligations under the GDPR, your information will be deleted upon request.

 

Application – we welcome direct applications either in response to one of our advertised vacancies or on a speculative basis. Please email your CV and covering letter to careers@tjarksandtjarks.com. Due to the volume of applicants only successful applicants will be contacted.

 

No search firms/agencies please.